Best Customer Journey Mapping Tools [Free & Paid]

Let’s do a reality check – Do you know how your customers interact with your business at various touchpoints? What their pain points are? How you can optimize their journey? No? Too bad. 

Maybe they’ve taken their business to your competitors who do know.

But how do your competitors know?

It’s simple—

Many companies use customer journey mapping tools that help understand their buyer persona. 

But the great news is that many of those tools are free to use. So check out the list below and pick the online journey mapping software that best suits your needs.

No more excuses!

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In this article, you’ll find:

• Paid and free user journey mapping tools (online mostly, but also offline alternatives)
• Their benefits and feature comparison
• Tips on choosing the best software for your needs

1. Smaply 

Smaply is one of the best customer journey mapping tools for agencies and solo entrepreneurs. It was co-created by the service design experts Marc Stickdorn, Klaus Schwarzenberger and Jakob Schneider, co-authors of the award-winning book This is Service Design Thinking and This is Service Design Doing. 

Smaply offers both strong visualization and journey orchestration features. The tool lets you categorize journey maps onto stages, add rich information, and share actionable CX insights with the entire team. 

Best features:

• Smaply does not only help with mapping, but also is a customer journey management tool, thus enabling to coordinate CX initiatives
• Integration with Jira to convert insights into managable actions
• Training for enterprise teams and business services
• Multiple personas for comparing experiences 
• Stakeholder map editor to get insights into service gaps

User rating: 4.6 out of 5

Smaply pricing:

• Forever free plan 
• Full-featured trial on request
• Basic: 19€ per user/month
• Pro: 29€ per user/month
• Enterprise pricing on request

2. Lucidspark

The company Lucid provides two user journey mapping tools: the whiteboarding tool Lucidspark and the diagramming tool Lucidchart. The former is great for collaborative customer journey workshops, the latter for visualizing behind-the-scenes processes.

‍Pros:

• Works with a Smaply template to facilitate transferring creative workshops started on a whiteboard to a more standardized journey management tool
• Multiple integrations with Slack, Jira and Google Drive among others
• Both Lucidchart and Lucidspark share one dashboard for a full project’s overview

‍Cons:

• Neither of the customer journey map tools is ideal for actionable journey management and coordination 

‍Rating: 4.6 out of 5

‍Pricing:

• Individual: 6,95 € per user/month
• Team: 24 € per user/month

3. UXPressia

UXPressia has its roots in collaborative user journey visualization. It’s great for users who are looking for a simple, playful first step into journey mapping. Colorful exports or journey maps and user personas can be useful as engaging deliverables.

If you'd like to get at a detailed overview how Smaply and UXPressia are different from one another, check out our article on Smaply vs. UXPressia.

‍Pros:

• Persona editor with a few playful features like a name or photo generator
• Impact maps visualizing sub-goals in a tree view
• Templates for newbies starting out with customer journey builders

‍Cons:

• Some users say it’s a bit slow in specific cases

‍Rating: 4.4 out of 5

‍Pricing:

• Free plan 
• Starter: 16$ per user/month
• Pro: 36$ per user/month
• Enterprise on request

4. Custellence

This is one of the first customer journey platforms on the market. It’s always followed the idea of keeping things quick and simple. It will suit those folks who are familiar with user journey mapping tools.

‍Best features:

• Simple UI features get output quickly
• Card deep links to take team members directly to a specific touchpoint
• Map history to track edits

‍Cons:

• Difficult learning curve due to lack of onboarding videos 

‍Rating: 4.2 out of 5 

‍Pricing:

• Free plan
• Professional: 30$ per user/month
• Enterprise pricing on request

5. Miro

Miro has become the go-to tool for collaborative workshops. It has basically unlimited flexibility – some users love it, for some it can become overwhelming though. It’s a good choice for creative workshops and visualizing single customer journeys. It may come short when managing the customer journey, though.

‍Pros:

• Large flexible library of templates,diagrams, charts and collages 
• Smooth and fun collaboration experience (as long as boards don’t get too large)
• Multiple types of visualizations beyond journey maps
• Integrations with design and communications tools (e.g. Google Suite, Slack, Sketch)

‍Cons:

• Its flexibility makes it difficult to structure journey maps. It runs a high risk of making them difficult to understand and maintain, especially if you’re not the original creators.
• Does not really help with journey management

‍Rating: 4.8 out of 5 

‍Pricing:

• Free plan.
• Team: 10$ per user/month
• Business: 20$ per user/month
• Enterprise pricing on request

6. SuiteCX

SuiteCX isn’t just a customer journey map tool. It stands out due to the training, coaching and consulting it provides around it. Thus, it’s especially suitable for those who don’t have much CX expertise and have a big enough budget to cover the premium service.

‍Pros:

• The consulting services to guide you through the learning and implementation process.
• Services like; hosting, customer support, and training for enterprise customers

‍Cons:

• It’s one of the most expensive tools for customer journey mapping on the list. SMBs and some mid-market companies won’t be able to afford it or benefit from some of the features.

‍Rating: no rating available

‍Pricing:

• Trial on request
• Non-Profit, University, Small Business: $2,000 per month
• Small Business: $5,000 per project (1-2 users)
• Enterprise plans from $2,500 / month

7. Milkymap

Since it entered the market in 2019, Milkymap has acquired a consultancy firm and established partnerships with universities. Thus, besides the user journey tool, the company also provides consulting.

‍Pros:

• Option to create your own templates
• Life cycle and management features to look at the customer journey from different perspectives

‍Cons:

• At the time of writing this article, we didn’t find any Milkymap ratings. This could suggest a low adoption of the tool.

‍Rating: no rating available

‍Pricing:

• 14-days trial available
• Satellite (for individuals): 99€ per user/month
• Team/Enterprise: pricing on request

8. TheyDo

TheyDo is a user-friendly software for creating a customer journey map focused on managing different aspects of journey insights, opportunities and solutions in one place. The tool can rather be categorized as a project management tool than a classic journey mapping tool.

‍Pros:

• Pleasant and light-weighted UI
• Useful vertical framework / hierarchies for zooming in and out
• Integration with Jira and Azure DevOps

‍Cons 

• Some users say onboarding could be more intuitive
• Limited export types (PDF only).
• Lacking classic journey mapping functionalities

‍Rating: 3.3 out of 5 

‍Pricing:

• Free plan 
• Pro: 23€ per user/month 
• Business: 41€ per user/month 
• Enterprise pricing on request

9. Quadient Inspire Journey

Quadient is a b2b customer journey mapping software used for customer communication management (CCM). It’s a cloud-based and feature-rich journey mapping solution, focused on omnichannel orchestration. 

‍Pros:

• Actionable dashboards with real-time overview of the current-state customer experience 
• Inspire Designer tool helps remote customer experience teams
• Drag and drop builder 

‍Cons:

• All of the modules and functionalities might be an overkill for solo entrepreneurs and small agencies.

‍Rating: 4.8 out of 5 

‍Pricing:

• Trial and pricing on request

10. cxomni

cxomni is a buying journey tool offering customer experience management. The platform provides users with packages of these features and is more suitable for business customers than individuals.

‍Pros:

• Sophisticated dashboards with charts, diagrams and KPIs about the current customer journey
• Integrates with about 50 data sources for advanced analytics
• Customer journey management 

‍Cons:

• Rather expensive

‍Rating: 4.3 out of 5

‍Pricing:

• Demo on request 
• Pricing on request

11. PowerPoint / Excel

Finally here we have two offline jouney mapping tools. Microsoft PowerPoint and Excel (as well as Slides and Sheets from Google Workspace) are not customer journey map tools in a more narrow sense. However, they are frequently used by agencies to create and present journey maps to clients or teams. By being easily accessible to everyone and easy to understand and handle, the two tools manage our own definition of good digital CX tools too.

‍Pros:

• Handy and familiar to most people
• Great for custom deliverables
• Easy buy-in and adoption

‍Cons:

• The Microsoft suite is not really made for journey mapping. But it can serve as an additional presentation tool for chosen touchpoints.

‍Rating: PowerPoint 4.6 out of 5 and Excel 4.7 out of 5 

‍Pricing:

• Included in Microsoft Office
• Google Slides & Google Sheets: free

12. Flowmapp

Flowmapp provides a set of collaborative UX journey map tools online that are useful to create user journey maps online. It supports companies in designing user experience for products, websites, and apps.

‍Pros:

• Sitemaps to plan website structures and hierarchies
• Flowcharts to visualize everything that happens behind the scenes
• Demo project without having to sign up first

‍Cons:

• It’s hard to create an offline journey and there’s no file sharing functionality

‍Rating: 4.7 out of 5)

‍Pricing:

• Free
• Pro: 18$ per user/month
• Team: 58$ per user/month
• Agency: 199$ per user/month

How to choose the best customer journey map software?

1. Your use case

Every tool is made for a specific use case. For example, look for flexible journey map tools when preparing a co-creative workshop. But remember that, the larger the team, the more structured tools for customer journey mapping & management you need.

Software that provides standardization makes it easier to manage journeys and the insights don’t get lost in a collaborative mess. If you’re going to create a large number of journey maps, choose a tool that can manage complexity and create a map repository.

Also, if you want to create deliverables, check for the export types the tools offer.

Katharina Rainer, Head of Marketing & Communications at Smaply, knows the customer journey mapping tool market like the back of her hand. See what 14 aspects she thinks are important when choosing a journey mapping tool.‍

2. User interface

You will spend quite some time with your new customer journey mapping tool. So make sure you are satisfied with its UI. A good user interface will save you time and help you monitor multiple projects and users. 

Examine the dashboard and see how quickly you can find the information you need. Good customer journey tools have sorting and filtering functions, tagging, and user management options. Their editor does not have to be fancy but help you understand and navigate quickly.‍

3. Additional editors and features 

Creating a realistic customer journey map is possible when the tool offers a suite of supporting functionalities like, for example:

• stakeholder maps
• personas
• ecosystem maps
• service blueprints for the visualization of backstage processes. 

But don’t fall for the mere number of editors and templates available. Look for what’s essential for your use case.

4. First and third-party integrations 

Integrations are great. They speed up your work and help you gather information in a hub. 

Here’s a downside to them, though—

The more third-party integrations, the more complicated map management becomes and the higher the risk of getting lost within data.

When considering different software for customer journey mapping, make sure they integrate with the tools you need – but also dare to say no to integrations that are not relevant (yet). This will make adoption much more likely.

5. Onboarding

If you’re new to journey mapping, or working with a team or a client that is just getting started with learning about customer journey design, you will need a reliable tool that guides you through the process and methodologies. 

Keep an eye out for onboarding wizards, helpdesks, online courses, and onboarding emails that help you understand the tool.

6. Data security 

Check data security and privacy terms the customer journey mapping companies provide. For example, companies based in the EU must commit to GDPR which implies high data security standards. 

Other companies should provide you with detailed information about their hosting, data centers, penetration tests, SSO and everything else that’s relevant to you. 

7. Customer service and support

There’s no tool without the services around it—

Customer support, key account management, training, coaching, procurement, etc. Even if you don’t need this now, it may change as you grow. It’s best to go for providers with an excellent reputation. Check if they offer different plans for scale ups.

Key takeaways

There are many customer journey mapping tools on the market and each of them has their own strengths, weaknesses and use case: 

• Whiteboarding tools with full flexibility
• Standardized tools that help democratize insights
• Sophisticated data hub solutions
• Free customer journey mapping tools if you don’t want to overspend

In the end, the choice of the best software depends on your needs, use case, budget, and the sophistication, or simplicity that you and your team/client want. 

Try the journey mapping software out, make use of free plans and trials to make an informed decision.

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^{Editor’s note: this article has been published on 16. August 2022. Since then, the tools, pricing and features might have been updated and the review scores changed. We do update this article regularly, but not on a daily basis. For detailed information, please view the software providers’ webpages.} 

^{To write this article, we have relied on information from the review platform G2, and – in case a solution is not listed there – other review platforms like Sourceforge and Capterra.} 

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